Executive Assistant
Job Description
Job Description
- Administrative
- Provide administrative and secretarial support to the Director
- Prioritize and ensure that reports, business papers and correspondence are dealt with efficiently and promptly
- Handles all corporate secretarial and some legal and compliance documentation
- To make arrangements for travel and logistics, of which include flight booking and hotel accommodation
- Arranges meetings, provides needed background information and completing expense reports for reimbursement after the trip
- Advise the Director of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
- Deal with matters requiring attention, or refer them to the appropriate person in the absence of the Director
- Provide administrative and clerical support to meetings
- Take notes or minutes of various Board, Board Committee, stakeholders and other meetings when required
- Check and inform Director of agenda and ensuring that all matters are discussed according to agenda, matters outside of agenda for Board
- Committee or stakeholders’ meetings should be promptly notified to Director during meeting
- Check for sufficient paperwork documentation for contents of meeting to ensure that all resolutions passed are legally valid
- Arranges logistics for visitors, coordinate conference calls, transcribe notes and type correspondence
- Manages all correspondence addressed to the Director
- Assist with letters and presentations for Director
- Assist Director in planning and prioritizing all tasks and ensuring proper follow up is adhered to.
- Special Projects
- Carries out special projects as allocated by Director
- Carries out research and analysis that may be needed for projects
- Communicates with stakeholders, clients, visitors to achieve aims of projects
- Monitors progress of projects allocated to staff by Director
- Prepares reports to Director on progress and implement any actions
- Any other tasks as and when assigned by Director
- Job Requirements
- A recognized bachelor’s Degree, specializing in Business Administration or related discipline.
- Proficiency in Chines and English speaking
- Min 3+ years of similar working experiences or relevant
- Strong sense of private & confidentiality
- Prior experience in managing legal documents is an added advantage
- Independent and motivated
- Good planning & prioritizing skills
- Pleasant & positive disposition
- Dynamic and is able to work on several projects simultaneously and manage deadlines
- Able to work in a highly matrix and multicultural environment
- Strong oral and written communications skills
- Has healthy life style, and able to work well under pressure.
- High ethics, morals, and professional standards; maintain confidentiality standards
- Good social behavior, neat appearance, must have an attention for details; common sense and good judgment, and a problem solver.